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Executive Assistant (Eindhoven)

04 February, 2020

Additive Industries
Additive Industries is accelerating industrial additive manufacturing by offering a modular 3D printing system and seamlessly integrated information platform to high-end and demanding industrial markets. With substantially improved reproducibility, productivity, and flexibility, Additive Industries redefines the business case for additive manufacturing applications in aerospace, automotive, medical technology and high-tech equipment.

Function description
Additive Industries is growing fast as its metal additive manufacturing system MetalFAB1 is well received in the market. Since its inception in 2012 the team has grown from two founders to over one hundred professionals today. In this dynamic environment and the everyday rush, the Executive Assistant’s role is to free the board from organising and administrative tasks and increase their productivity by allowing them to spend maximum time on their key responsibilities. We are looking for a skilled and seasoned Executive Assistant who takes care of a smoothly running working environment and welcomes our clients, partners and staff professionally. He or she is a beacon of stability in the turmoil of a rapidly growing company.

Tasks/responsibilities:

  • Managing complex diaries and organising meetings and appointments for our CEO;
  • Time management regarding meetings and deadlines;
  • Screening enquiries and requests and handling them when appropriate;
  • Managing databases and filing systems;
  • Organize management meetings, prepare agenda and take notes;
  • Professionally welcoming visitors at all levels;
  • Contribute to a smoothly running office in order to ensure office efficiency.

Main ingredients to be successful in this job:

  • Well organized, good oversight, stress tolerant, flexible, being able to execute many different tasks, excellent in prioritizing;
  • Working independently, but also a team player;
  • Creative in searching for solutions;
  • Representative and discrete personality;
  • Professional hospitality that impresses our clients and partners;
  • Critical eye for detail concerning the office environment and office efficiency.

Reporting
The Executive Assistant will report to the CEO.

Knowledge and experience
Education: Bachelor degree, Higher Professional Education Office Management or similar.

Experience/skills:

  • Minimal 10 years of recent and relevant working experience in a similar role in a dynamic international B2B environment where hospitality is key;
  • Client friendly and service oriented;
  • Good communicator (in Dutch and English), both verbally and in writing;
  • Excellent organisational skills (planning, executing);
  • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Availability
This is a job for 36 - 40 hours per week.

Personality characteristics
Additive Industries is a young and quickly maturing professional organization. We have developed a strong pragmatic team mentality in which we work and experiment together to achieve common goals. We are looking for a wide diversity of people coming from different backgrounds to join our organization. We have formulated the following personal traits contributing to our professional mentality:

  • Open, confident and result driven
  • Driven by challenges, eager to learn and entrepreneurial
  • Proven Team player who takes ownership · Professional and structured
  • ‘Fun to work with’